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Office Manager

Human Resources Miami, Florida

Summary

  • Posted on Dec 9, 2019

Description

The ideal individual will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, and the ability to maintain a balance among multiple priorities. The Office Manager will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Major Responsibilities/Essential Functions:

  • Monitor office supplies and place orders when necessary
  • Arrange and coordinate meeting and events.
  • Receive calls, take messages, routing correspondence, and handling them when appropriate
  • Greet, welcome guests, and set a positive office atmosphere
  • Manage office catering
  • Conduct research, collect and analyses data to prepare reports and documents
  • Liaise with internal staff at all levels.
  • Oversee office management
  • Other responsibilities as assigned.
  • Manage calendar, arrange business trips (including flights, hotels and transport), organize and attend (if necessary) meetings.
  • Carry out specific projects and research.

Key Skills:

  • Solid knowledge of Microsoft Office (Excel, Outlook and etc.)
  • Ability to work well with all levels of internal management and staff
  • Excellent verbal and written communications skills in English (other language skills are a benefit, but not required)
  • Outstanding organizational and multi-tasking skills
  • Accurate reporting skills
  • Flexibility and adaptability
  • An understanding of confidentiality issues and the use of discretion

Requirements

  • Proven experience as office manager, front desk, agent or similar position
  • Knowledge of standard office administrative practices and procedures
  • Ability to work individually and as a member of a team

Physical Demands

  • This is largely a sedentary role,yet requires the ability to successfully lift, push, pull up to 30 lbs., open cabinets and bend or stand as necessary.

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